PLAN TERMS AND CONDITIONS
It is important for your benefit and protection that you read these terms and conditions. These and your certificate, and any changes we notify you about (at renewal or otherwise), form your
agreement with us. We intend to rely on the terms and conditions set out in this document.
plan: this contract of services.
product(s): the appliance(s) protected by this plan, as shown on your certificate.
we/us/our: Domestix Limited, the provider of the plan.
you/your: the person named on your certificate. your certificate: the personalised section of your plan documentation, sent to you once you have taken out a plan or at renewal.
IMPORTANT CONDITIONS AND YOUR OBLIGATIONS
The following conditions apply to this plan:
- You must provide us with any information that we request when you apply for the plan. All information you give must not be false, exaggerated or misleading;
- Your product must have been installed, maintained and used in accordance with the manufacturer’s instructions;
- Your product must be owned by you and kept only for domestic use;
- Your product must be used in a private home, solely occupied by a single household (at the address you gave to us);
- Your product must be easily accessible and meet all relevant safety standards and be safe to work on; and
- Your product (if it is able to store data or images, e.g. laptops or PCs) must not contain any content that may be considered to be illegal, and if we find any content we consider to be illegal, we reserve the right to inform the relevant authorities.
You must carry out any work required to make your product accessible and compliant with all relevant safety standards and safe to work on,
e.g. you will be responsible for carrying out work required to fix a gas fault.
Where you have requested services from us, you must also notify us if work is required, let us know when it has been completed and provide us with the relevant certification (if applicable). We won’t provide our services until you have fulfilled these obligations.
If you do not comply with the conditions and the eligibility requirements above or do not fulfil your obligations above, we will terminate your plan.
WHAT THIS PLAN INCLUDES (BREAKDOWN)
If your product suffers a mechanical or electrical breakdown after the end of the manufacturer’s parts and labour guarantee period, our customer services team will try to resolve the problem
over the telephone. If we are not able to resolve the problem, we will, in our discretion, decide whether to approve a repair. We may also (at our option), decide to replace or pay the cost of replacing your product, in each case subject to these terms and conditions.
DAMAGES CAUSED BY ACCIDENT
Both during and after the end of the manufacturer’s parts and labour guarantee period, if your product suffers damage caused by accident (i.e. physical damage as a result of a sudden cause so that the product is no longer in good working order), our customer services team will try to resolve the problem over the telephone. If we are not able to resolve the problem, we will, in our discretion, decide whether to approve a repair. We may also (at our option), decide
to replace or pay the cost of replacing your product, in each case subject to these terms and conditions.
LIMITS OF THE PLAN
There is no limit to the number of repairs you can request.
No appliance replacements are given for plans taken out in the first 3 months. If a new appliance is required within this time, we will contribute the value of any monies collected on the appliance plan thus far.
CONTRACT OF SERVICES
This plan is not categorised as an insurance product and therefore insurance regulation does not apply. This plan is a contract of services and is governed by UK laws and regulations concerning service contracts.
REPAIRS INFORMATION INFORMATION WE MAY REQUIRE
You must give us all information we need to verify your repair request. You should send any requested documents to the address in ‘Customer services details’ below.
IMPORTANT INFORMATION ABOUT REPAIRS
Only repairers approved by us are authorised to carry out repairs under this plan, unless we agree otherwise in advance. Repairs will be carried out within the repairer’s normal working hours (which are at least 9am to 5pm, Monday to Friday).
Please have your plan documentation to hand when the repairer arrives. If your product breaks down, you must take reasonable steps to limit damage, e.g. stop using it if this is likely to cause further damage.
If we authorise a repair but are unable to find a repairer, we’ll permit you to use your chosen
repairer. You will have to pay them and claim the cost back from us. Please keep a copy of your invoice to send to us.
If we permit you to use your chosen repairer and the proposed repair is estimated to cost more than the repair authority limit, then you must ring for an authority number before work starts. The repair authority limit will be shown on your plan document.
- If a repair is approved, we may (at our option), decide to replace your product with a replacement product of the same or similar make and technical specification.
- If we cannot reasonably arrange a replacement, we may decide to give you vouchers instead. The vouchers will be for the full retail price (from a retailer chosen by us) of a replacement product of the same or similar make and technical specification.
- All vouchers will be redeemable from a retailer of our choice and will be valid for 12 months from the date of issue. Voucher settlements will be sent to the last address you gave us.
- If the appliance is over 10 years old, we will contribute 50% towards a replacement if we can not repair it or decide it would cost less to replace. You may use our contribution towards a model of your choice from our approved supplier. The product must be the same or similar make and technical specification. There is no cash alternative.
PRODUCT DISPOSAL AND DELIVERY, INSTALLATION AND OTHER COSTS
- You must pay the supplier’s delivery charge. This will vary depending on the make and model of the replacement product, but will be the cost the supplier charges us without any mark up. When we discuss the replacement with you we will tell you the exact cost.
- If the product is repaired away from your home and is then replaced, the original product will become our property and we will dispose of it. If your product is not repaired away from your home but is replaced, you will be responsible for disposing of it at your own cost. In all cases you will be responsible for installing the new product and paying any related costs.
WHAT HAPPENS IF YOUR PRODUCT IS REPLACED?
If one of your products has been replaced (or you have received a voucher contribution, as set out above), your plan will continue for the other products registered under the plan for the remaining period of the plan or until they are replaced under these terms and conditions. At
renewal, you can add or remove products to the plan by contacting us.
Unless they are listed under the ‘Special conditions’ section or the ‘What this plan includes’ section, we will not approve work or payments for, or arising from:
- Damage caused by, or arising from, accident.
- Damage during delivery, installation or transportation of the product by a third party.
- Any breakdown cost already covered by any manufacturer’s, supplier’s or repairer’s guarantee or warranty on a product.
- Replacement or recall of the product (or any part) by a supplier or the manufacturer.
- Modifying or making a product comply with legislation, work on the product that is only required due to legislation changes or making it safely accessible.
- Your failure to follow the manufacturer’s instructions.
- Any problem with the supply of electricity (unless you are protected against food spoilage), gas, water, broadband or broadcast content.
- Costs for persistent call-outs where no fault is found with your product.
- Routine maintenance, cleaning, servicing and re-gassing.
- Repairs carried out outside of your country of residence.
- Costs or loss arising from not being able to use your product (e.g. hiring a replacement TV), or incidental costs caused by breakdown or repair (e.g. costs to remove or reinstate built-in or fitted equipment).
- Damage to any other property or possessions, unless it is our fault.
- Dosmetic damage such as damage to paintwork, dents or scratches.
- Any loss, damage or impairment to functionality caused by: theft, attempted theft, neglect, deliberate damage or damage caused by animals, plants or trees.
- Any loss, damage or impairment to functionalitycaused by: earthquake, flood, lightning, fire, wind, humidity, weather conditions, salt spray, storm or other natural events or catastrophes, abnormally high or low temperatures, plumbing problems, corrosion, chemical exposure, radiation, explosion, sabotage, terrorism, insurrection, revolution, war, riot, armed conflict, civil commotion, rebellion, man-made events or catastrophes or technological hazards (such as computer viruses or date-change faults).
- Any product not registered under the plan.
- Repairs, maintenance work, or use of spare parts, where not authorised by us.
- Damage to ceramic or glass surfaces (unless caused by an accident protected by the plan).
- Files lost due to a repair or replacement and your failure to back them up.
- Commercial or business use including use by charities, not-for-profit organisations, localgovernment or other such similar organisations (unless we agree to the use in writing beforehand).
- Fraud or attempted fraud, or where the condition of the product is not consistent with the request you made.
- The cost of replacing any accessories including: external fuses, lawnmower belts, batteries, rechargeable batteries, power cells, light bulbs changeable by the user, fluorescent tubes and related starter components, filters, attachments, cables and cable joints, plugs, light covers, grills, removable parts, glass and enamel parts, catalytic panels, external piping, rain covers, starter connections and straps, 3D glasses, vacuum cleaner bags, brushes and tubes, audio pick-up systems including scanners, printer toner or ink cartridges and printer ribbons.
- For products that include software: external data carriers, other input devices (scanners, joysticks, mouse devices), other external controllers (ifnot included when purchasing the product), installing, modifying and upgrading software.
- For products with screens: repairs due to pixel failure where the number or location of pixels does not exceed the manufacturer’s acceptable limit, marks on the screen, or burned screens.
- For televisions: the change from analogue to digital broadcasting including terminating analogue transmissions, software interface problems, satellite or cable systems or gaining access to cables within the fabric of a building or wall.
PAYING YOUR FEE
- If you pay the total fee (inclusive of all applicable taxes) in one payment, you must pay this in full before the plan will start.
- If you pay the fee (inclusive of all applicable taxes) by Direct Debit, you must pay this in accordance with the ‘Payments schedule’ set out in your plan documentation. If we are unableto collect a payment from your bank we may attempt to request payment again unless you advise us otherwise.
- We may use a collection agency to recover any amount owing to us.
- If you do not pay for your plan on time, it will be suspended from the due date. Any requests for repairs past this date will not be considered for approval unless payment is received.
DURATION AND RENEWAL OF YOUR PLAN
- The initial plan period begins on the ‘start date’ and continues until the ‘renewal date’, as specified in your certificate (unless terminated in accordance with these terms and conditions).
- Before your plan ends, we will write to you about renewing. Your renewal notice will show the new amount to pay. The fee payable may increase at renewal.
- If you pay by Direct Debit, each year your protection will automatically continue for another year with a new plan at renewal, unless you inform us otherwise. Unless you have advised otherwise, the renewal fee will againbe collected from your specified bank account, to ensure you are always protected.
- If you pay by any other means, you will need to make payment for your plan to continue.
- A cooling off period (lasting 14 days from renewal of the plan or the day on which you receive your renewal documentation, whichever is the later) applies at the renewal of your plan.
- We reserve the right not to offer you a renewal on your plan.
CANCELLATION AND TERMINATION
COOLING OFF PERIOD – CHANGING YOUR MIND The ‘cooling off period’ is the fourteen (14) day period from receipt of your documentation or from the plan start date, whichever is later.
- If you change your mind during the cooling off period, you can cancel your plan and we’ll refund any fee paid.
- We will also give you these rights during your manufacturer’s parts and labour guarantee period.
- If your plan automatically ends or is cancelled by us, these rights do not apply (see ‘Our right to cancel and termination of your plan’ below).
- If a discount was given on the day for joining the plan, this will become void and the discount amount will be payable by the customer
AFTER THE COOLING OFF PERIOD
If you cancel your plan after the cooling off period and after the manufacturer’s parts and labour guarantee period, then the following will apply:
- If you have not received a repair, we’ll refund the fee paid by you for the remaining full months of your plan. If you pay for your plan by Direct Debit, you might not have paid for any future months of your plan. If so, you will not receive any refund.
- If you have received a repair, no refund will be given and any fees outstanding for the full duration of your plan will be due and must be paid.
- If a discount was given on the day for joining the plan, this will become void and the discount amount will be payable by the customer
HOW TO CANCEL
If you wish to cancel your plan, please contact us. You can also cancel by writing to us. If you are paying by Direct Debit and tell your bank to cancel your Direct Debit Instruction, but do not contact us first, we will not immediately cancel your plan. If you do wish to cancel, please contact us directly to avoid any communications regarding outstanding payments.
OUR RIGHT TO CANCEL AND TERMINATION OF YOUR PLAN
- If you have failed to comply with certain conditions and obligations we may terminate your plan and we won’t provide any further services to you under the plan. We’ll refund all fee payment you have made during the current period. You must pay us for any call-out, repair and replacement costs we have incurred.
- We reserve the right to cancel your plan bygiving you fourteen (14) days’ notice. If we cancel your plan using this provision, you will receive a pro rata refund of the fee paid for the remaining unexpired days of your plan.
- In each case, we’ll confirm any such termination or cancellation in writing to the last address you gave us.
WHAT HAPPENS IF WE DECIDE NOT TO REPAIR OR REPLACE?
If we decide not to approve a repair or replacement (or voucher settlement) which would otherwise fall within the terms of your plan, we will inform you. All fee payments you have made in the current period of your plan will be refunded and your plan will end immediately. We’ll confirm this by email or in writing to the last address you gave us.
HOW TO COMPLAIN
If you wish to complain or you are unhappy with the service provided, please contact our customer services team).
to a new owner of the product by giving us their details either over the telephone or in writing. You cannot transfer it to any other product.
CHANGES TO THESE TERMS AND CONDITIONS
We may modify or replace these terms and conditions in order to:
- Comply with the law, regulations, industry guidance or codes of practice;
- Rectify errors or ambiguities; and
- Reflect changes in the scope or nature of the protection provided to you.
We will give you thirty (30) days’ notice of any change that could have a material effect
on your rights or obligations. The new terms and conditions will take effect from the date specified in the notice. If you do not agree with the changes,
you may cancel the plan by notifying us within that notice period and you will receive a pro rata refund of any payments that you have made for the unexpired period of your plan.
IMPORTANT DATA PROTECTION INFORMATION THE DIRECT DEBIT GUARANTEE
This Guarantee is offered by all banks and building societies that accept Instructions to pay Direct Debits. If there are any changes to the amount, date or frequency of your Direct Debit Domestix will notify you 10 working days in advance of your account being debited or as otherwise agreed. If you request Domestix to collect a payment, confirmation of the amount and
date will be given to you at the time of the request. If an error is made in the payment of your Direct Debit, by Domestix or your bank or building society you are entitled to a full refund of the amount paid from your bank or building society You can cancel a Direct Debit at any time by simply contacting your bank or building society.
Written confirmation may be required. Please also notify us.
Domestix Limited and its business partners will use your information (which you or others have provided to us) to provide the requested service and for administration (including the recovery of any amounts owing, where applicable) marketing, market research, customer surveys, regulatory reporting, to check and verify your identity and analytics and testing purposes. Your information may also be shared with selected companies acting on our behalf. We, along with its business partners and third parties may use your information to tell you about any offers, products or services which may be of interest
to you. You may therefore be contacted by mail, telephone, email and/or other electronic messaging services unless you have asked not to be. You may (for a small fee of £10) request a copy of your data. If your personal details change, if you wish to change your marketing preferences or if you wish to opt out of receiving marketing information, please let us know by emailing or writing to us. If you do not wish to be contacted for marketing purposes by mail or telephone write or email us.
EXCLUSION OF THIRD PARTY RIGHTS
This plan is only for your benefit. No rights or benefits will be given to any other third party under the plan.
GOVERNING LAW AND STATUTORY RIGHTS
We will communicate with you in English and English Law will apply unless we agree otherwise with you. Nothing in the conditions will reduce or affect your statutory rights; for further information about your statutory rights contact your local authority Trading Standards Department or Citizens Advice Bureau.